Risk Analysis - SP Case Study 1 

In many high risk business sectors such as mining, construction etc. employees are exposed daily to life threatening incidents that can be devastating to the employee's families and your business. Risk analysis is an essential part of these organisations, being able to not only point out these problems before they become an incident, but also set actions in place to prevent or reduce these incidents and the impact they have on an organisation. 

With the custom solutions document management range, P2B have revolutionized risk analysis on many levels. Not only can you control documents that are pertinent to any incidents you wish to control, but you are also given the power to monitor any work done to curb the incident itself. From actions set in place to audit workspaces, to documents needed to augment the audit process as well as checking the impact that these actions and controls have had over the incident. 

Organisations have lost millions from not having the proper mitigating controls in place to control incidents in an organisation, and P2B found in that a need to give business owners the full control they need to ensure that they do not incur these losses. 

This case study will prove why risk analysis is important and the impact that having complete control over actions, controls and documents can help you curb losses, not only in monetary terms, but employees as well, by giving them a safe workplace to take care of daily tasks and inadvertently improving the respect these employees have for your organisation. 

The risk analysis application
Above: The risk analysis application at work.

When you load the risk analysis application, you will see the page laid out in three sections. The left is the parent tree and the right contains any links to incidents described in the center panel. The risk and control chart in the center panel shows any incidents pertaining to your organisation and below are listed any and all controls and actions that control the outcome of the incident. 

Above: A risk and control chart.

The company had enlisted the services of a risk analysis team, who then worked alongside P2B to create these bow ties.
The risk and control chart is created by reviewing an organisation and pinpointing areas that could cause incidents. This information is then used to create bow ties, and from these bow ties, risk and control charts are then formulated. 
Once the charts were created, any actions that were decided upon were added to their controls and these actions are then emailed to the person responsible by the system, sending not only an internal message, but a companion email as well. This unique system then warns them when an action is about to expire and continues to warn them after it has expired. The system also allows them to reschedule the action, if more time is needed, or to close out an action once it has been completed.

Above: The incident view in the risk analysis application.

The organisation can view incidents and all the actions, controls, and links to documents pertaining to that incident, allowing them to keep up to date with anything done for that incident. 

Above: A detailed view of an incident cause.

Here, an organisation will have a detailed view of specific incidents along with all other information gathered in the review. These causes can then be edited and additional actions and controls added. 

Above: The control tree of a cause. This is where actions and controls are added to the risk and control chart.

In the control tree view, the organisation could follow actions and controls tied to a cause. Here they could add or remove actions and control from the RCC (Risk and Control Chart), where it would then be updated to the main chart. 

Above: Editing the control tree of a cause. 

This screenshot shows how the organisation could edit the control tree of a cause. Here, they can add new or existing controls from the database or add new actions decided upon. This shows how versatile the risk analysis application can be and how it can be used to its full potential. 

This system has not only helped the organisation to establish safe working practices and to conform with the regulations in their country, but also reduced losses from both the monetary aspect and from an employee perspective. The custom solution aspect of the P2B document management system has proven to be invaluable in keeping the organisation running profitably, safely and efficiently. 

Reap The Rewards